Let’s settle this once and for all: that “coordination fee” on your proposal isn’t a sneaky add-on — it’s the quiet force that keeps your event from unraveling. In other markets, this same charge might be called a production fee or service fee, but no matter the name, it’s what ensures everything runs smoothly. Whether we’re stepping in to collaborate with your production partners or refining details once a venue is set, our team is already hard at work making sure every element aligns. From menu planning and staffing to load-in timing and vendor logistics, we handle the unglamorous details that make everything else look effortless.
The coordination fee covers both the cost of doing business and the time we spend preparing and planning your event. That includes services like menu consultations, venue walk-throughs, staffing coordination, and communication with your creative and production partners. It also covers the essential (and often invisible) overhead — liability, vehicle, and workman’s comp insurance, vehicle maintenance, licenses, and facilities — all of which ensure your event runs safely, legally, and smoothly.
So yes — that coordination fee? It’s your event’s secret weapon. It’s not a gratuity (our staff earns that separately and at your discretion). It’s the structure that allows your event to unfold seamlessly — with every detail thoughtfully managed, every risk accounted for, and every guest experience elevated. We charge it not because we can, but because it allows us to deliver what you actually hired us for: flawless execution with just the right amount of magic.
Let’s make your next event effortless.
